INDUSTRY: FINANCE
A large construction company located in Canada.
Our client struggled with the problem of handling over 20,000 invoices a month from his contractors.
The accounting department responsible for this task was unable to cope with such a heavy workload.
All invoices were sent by e-mail and in PDF format. Each invoice was different and did not have a universal template. As a result, the employee had to manually read each invoice and enter the required information into the ERP system, arranged in the correct order by payment date. Only after the invoice was processed, the employee could make the money transfers.
The accounting department responsible for this task was unable to cope with such a heavy workload.
All invoices were sent by e-mail and in PDF format. Each invoice was different and did not have a universal template. As a result, the employee had to manually read each invoice and enter the required information into the ERP system, arranged in the correct order by payment date. Only after the invoice was processed, the employee could make the money transfers.
- ROI: 75%75% return on investment
- Implementation:The implementation took us 14 days
- Saving:120 hours a month
- Cost:$791 monthly fee
ROBOT TASKS:
Our team developed a methodology for automating existing systems, carrying out tests of solutions and measuring the parameters of the solution in accordance with the specific needs of the client. We introduced significant improvements and finally launched the production of the robot, which enabled our client to effectively solve the problem of handling over 20,000 invoices per month from contractors. Thanks to the automation of the invoice processing process, the employee has been significantly relieved, and the company has achieved significant benefits in the form of increased efficiency and time and cost savings.
RESULT
The result is that the robot handles 80% of the business process. The robot has no limit to the number of invoices it can process, it is able to handle all invoices and never gets tired or makes mistakes.
The employee's task is to work on reports generated by the robot and make transfers.
It is possible to process more invoices. The robot does not make mistakes and the process is standardized. Employees have been freed from routine work, thanks to which they can concentrate on higher-level activities. There is no need to hire additional employees. Savings on hiring an additional employee amount to approximately USD 40,000 per year.
The automation took a week to develop and another week to test, customize and deploy. We managed to save about 120 hours of employees' time per month. The expected return on investment for one year is at least 75%.
The employee's task is to work on reports generated by the robot and make transfers.
It is possible to process more invoices. The robot does not make mistakes and the process is standardized. Employees have been freed from routine work, thanks to which they can concentrate on higher-level activities. There is no need to hire additional employees. Savings on hiring an additional employee amount to approximately USD 40,000 per year.
The automation took a week to develop and another week to test, customize and deploy. We managed to save about 120 hours of employees' time per month. The expected return on investment for one year is at least 75%.
