Automating Payroll with Software Bots

Contract Level Changes

The employee contracts change as their period is either over or must be renewed. Robots can automate the contract level changes which happen in the middle of the month of the year. Also, the contract's compensation is pro-rated as per the positions, perks, and responsibilities.

Intermittent Changes To Records In The Payroll Department

There are situations where certain employees get a raise in salary or sometimes an employee changes his address because he moves to a different place. These intermittent changes to the records in the payroll department can be incorporated by robots.

Changes In Payroll Records

So many changes keep on pouring in monthly or yearly as far as the payroll records are concerned. The robots can take up the change's bonus, out-of-pocket reimbursement, medical reimbursement, etc. in the payroll.

Attendance Management

Any tasks in HR and Payroll departments can be handled by robots which can constantly monitor the attendance of the employees of the organization. As soon as an employee takes up more leaves than a limit, his payroll must be deducted to a certain percentage. Such calculations can be automated using robot. Also, the dates on which the employee's absence should be marked in the calendar can also be established by RPA bots in the HR department.

Verification And Validation Management

Robots can be used to perform end-of-the-month reconciliations in the payroll records and to conduct periodic audits.

Payroll Deductions

The payroll deductions from an employee's paycheck include the outgoings towards pensions, travel cards, loans, health policy, and more. This is another robot use case for payroll processing that automates the process of payroll deduction.

Time Entries Validations

When certain employees work based on hours, the data should be recorded about their presence with budgeted data and a preset frequency. The discrepancies in the records should be informed to the concerned managers through an automatic mailing system.

Payroll Administration

As the monthly payroll cycle is carried out effectively, robots can auto-calculate the tax figures, orphan journal entries, and other year-end procedures. These procedures are done by the robots at the end of every month.

Handling Resignations

Robots can automate the settlement of the final payments to be made when an employee resigns. The payments are made using the calculation of the days attended along with other details.

Payroll Processing

Employee satisfaction can be reached only when the payroll is processed at the said time. Robot use case for payroll processing emphasizes this fact, and hence robots can automate the payroll process to reach this goal.

The job of the RPA bot also includes automated verification of data across the systems, validation of time records, reimbursement calculations, and more. This eliminates any chances of delays, reworks, and errors in payroll calculations.